Taking control of costs on the road

  • transportation
  • fuel

Together we are delivering a transformational change in data management for one of
Europe's largest transport company
 

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truck

About the Project

Our Partner

Shell is partnering with one of the largest transports and logistic company in Europe who currently purchases approximately 90 million liters of fuel annually from Shell Fleet Solutions.

With more than 5,000 trucks on the road across Scandinavia and Eastern Europe daily, and each driver carrying a Shell Card – Forward planning & availability of information are critical in maintaining a good control of on-the-road costs and meeting commitment to their customers.

Being a forward thinking and adaptive digital company, they are keen to move away from an old-world model of once-a-day transaction data delivered via legacy technology, and onto a new technology vision where data is available instantly and can be integrated from multiple sources. Shell Fleet Transaction Data API is just the solution to help achieve this vision.

The Challenge

  • No easy way to oversee where drivers might be spending beyond expected behavior, filling up too often or making transactions outside of the agreed route or fuel stations.
  • Tracking & monitor transactions and identifying instances depends on a batch-file based technology.
  • Data transaction can only be facilitated once per day on fixed time window.
  • There is no mechanism to query between cycles and hence no way transaction data can be made available in a timely manner.
  • Transaction data had to be manually adjusted before being inputted into the system increasing difficulty for data integration and slower availability for analysis.

To avoid unnecessary expenditure, quicker access to drivers’ spending data was needed, as well as, the ability to retrieve location data on where the transactions are performed to ensure that drivers keep to agreed routes and deliver to the agreed schedule.

 

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The Solution

This challenge required technology which would allow for timely data tracking of on-the-road transactions for an entire fleet’s.

With Shell’s Fleet Transaction Data API, it is possible to:

  • Access and make inquiries for the most up-to-date transaction data for Shell Card at any given time.
  • Provide comprehensive transaction data with a variety of data associated to any transaction such as breakdown of purchased amounts, vehicle registration number, tax information and more.
  • Show what transactions has already been invoiced to help company accounting & forecasting processes.
  • Provide plenty of options for customizing transaction data query via parameters such as date range, transaction status, product type, and more.
  • Transaction data had to be manually adjusted before being inputted into the system increasing difficulty for data integration and slower availability for analysis.
  • Transaction data had to be manually adjusted before being inputted into the system increasing difficulty for data integration and slower availability for analysis.

This would allow our customer to re-use the same API to address multiple needs within their organization.

The Journey

This integration was delivered in a pilot-first using AGILE approaches and it only took the team five weeks from initiation all the way to running pilot integration in Production!

The joint development team (consisting of a customer’s business manager, 2 customer’s developer and one Shell API specialist) is currently in discussion for a scale-up plan to gradually enable the features brought by Shell Fleet Transaction Data API to all companies and subsidiaries within the customer’s organization.

The Results

This customer no longer relies on legacy, batch file-based technology for obtaining transaction data and can benefit from automated and integrated data directly via Shell Fleet Transaction Data API. This has helped eliminate possibilities of human error and has significantly reduced processing time from days to hours.

Operational processes have been streamlined so that fleet managers can take timely and meaningful actions to minimize costs and reduce negative business impacts.

By building on our APIs, the customer’s company has vital up to date transaction data at their fingertips. It has helped them to understand transaction patterns quickly, detect fraud, control spending and optimize just-in-time scheduling.

 

The Future

Shell is partnering with one of the largest transports and logistic company in Europe who currently purchases approximately 90 million liters of fuel annually from Shell Fleet Solutions.

With more than 5,000 trucks on the road across Scandinavia and Eastern Europe daily, and each driver carrying a Shell Card – Forward planning & availability of information are critical in maintaining a good control of on-the-road costs and meeting commitment to their customers.

Being a forward thinking and adaptive digital company, they are keen to move away from an old-world model of once-a-day transaction data delivered via legacy technology, and onto a new technology vision where data is available instantly and can be integrated from multiple sources. Shell Fleet Transaction Data API is just the solution to help achieve this vision.

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