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Automating fuel reporting for pan-European logistics

Automating fuel reporting for pan-European logistics

Streamline fuel expense management across your entire fleet by automating transaction collection, invoice reconciliation, and reporting—reducing manual effort by 80% while ensuring complete accuracy and control.

A pan-European road transport and logistics provider operates more than 250 trucks across 15 countries, delivering goods for retail, manufacturing, and e-commerce customers. With a large monthly fuel budget spread across multiple drivers, vehicles, and fuelling locations, the organisation's finance teams face a significant challenge: they spend many hours manually collecting fuel transactions, matching invoices, validating purchases, and producing reports.

To address this operational burden, the business is seeking to automate fuel reporting and improve visibility into fuel spend. The goal is to achieve 80% less manual reporting effort, faster month-end reconciliation, improved invoice accuracy, and establish a single source of truth for fuel transactions. Our integrated solution leverages Shell Card Management APIs and Shell Data & Reporting APIs to deliver exactly this outcome.

How Shell solutions help

Solve your core challenges with Shell APIs

Eliminate manual data collection and validation

Automate the entire fuel transaction lifecycle by integrating Shell fuel card data directly into your systems, reducing hours spent on manual data entry, invoice matching, and validation tasks.

Achieve faster and more accurate reconciliation

Access real-time and historical transaction data, fee breakdowns, and invoice documents in one place, enabling faster month-end closes with complete accuracy and audit-ready reporting.

Gain complete visibility and control over fuel spend

Establish a single source of truth for all fuel transactions across your fleet, with comprehensive reporting, spending controls, and the ability to track fuel consumption at vehicle and driver level.

Shell solutions

Products and key APIs

Shell Card Management illustration

Shell Card Management APIs

Shell Card Management APIs provide comprehensive tools to automate and control your fuel cards across the entire fleet lifecycle. Key capabilities include:

  • Automated card administration: Order, block, unblock, and schedule card restrictions without manual portal access
  • Card group organisation: Create, update, and manage card groups to align with your operational structure
  • Usage controls and fraud prevention: Apply volume, value, transaction, product, day/time, and location restrictions to protect against misuse
  • Account and pricing visibility: Access account overviews, card types, and customer-specific price lists to support planning and budgeting
B2B Mobility Card Management
B2B Mobility Customer Data
B2B Mobility Limit and Restriction
All APIs and endpoints in this product
Shell Data & Reporting illustration

Shell Data & Reporting APIs

Shell Data & Reporting APIs deliver automated access to transaction, fee, and invoice data, eliminating manual reporting processes. Key capabilities include:

  • Real-time transaction visibility: Query the last 48 hours of priced, billed, and unbilled transactions for immediate operational insight
  • Detailed transaction and fee reporting: Retrieve comprehensive fuel card transaction details, including volume, product, location, taxes, fees, and odometer readings
  • Automated invoice retrieval: Search, download, and process invoice PDFs and electronic invoice data (EID) directly into your accounting or ERP systems
  • Fuel consumption analysis: Generate aggregated reports by card, driver, or vehicle to optimise fuel management and identify spending patterns
B2B Mobility Card Recent Transaction
B2B Mobility Card Transaction Data
B2B Mobility Invoice
All APIs and endpoints in this product
Integration steps

Your path to production

Verify regional availability

Before proceeding, you must check the Regional Availability page to confirm that the listed Products are supported in the location of your business.

Align and access

Align and access

Establish your initial agreement and align on business requirements to grant your team access to test Shell’s APIs, kickstarting the integration phase.

Build and test

Build and test

Request sandbox credentials on the Shell Developer Portal to begin building with the help of clear documentation, OpenAPI Specifications, SDKs, and AI chat, while our support experts are ready to resolve any issues.

Go live

Go live

Move from testing to live operations with the help of your Shell account manager. Upon finalising contracts, your team will receive production credentials to launch. To maintain smooth operations after going live, your engineers can easily subscribe to notifications to stay informed about API updates and maintenance alerts.

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