To ensure optimal control, enhance security, and eliminate unauthorized use, you can implement a variety of customizable restrictions tailored to meet your specific needs.
These restrictions help you manage spending, prevent unauthorized use, and maintain adherence to company policies, all while boosting operational efficiency
Time
Limit card usage to specific hours or days.
Amount
Set maximum transaction amounts or
cumulative spending limits.
Product Type
Restrict purchases to specific types of products or services like car wash or premium fuels
Location
Allow card usage only at certain locations
or within a defined geographical area.
Frequency
Control the number of transactions
allowed within a certain time frame.
Merchant
Limit transactions to specific merchant
categories.
A fleet manager, Sarah, oversees a diverse fleet of vehicles for a logistics company. Her fleet includes trucks for long-haul deliveries, vans for local deliveries, and a few cars for administrative tasks. Sarah needs to ensure that fuel expenses are controlled, and that each vehicle type has appropriate fuel card limits to prevent misuse and stay within budget.
Today she is onboarding and reassigning drivers
Tom's Reassignment:
Tom is moving from local deliveries to long-haul routes, the truck requires higher fuel limits due to long distances and frequent refueling.
New Driver Onboarding:
James, the new driver taking over Tom's previous route. He needs moderate limits as he will operate within the city.
Managing Staff Vehicle Fuel Cards:
Emily oversees the administrative vehicles. These require minimal transaction limits as they are used less frequently, but full range of products.
Sarah adds fuel cards to previously created profiles:
Heavy Trucks for Long-Haul Deliveries:
| Per Single Use: | Per Day: | Per Month: |
| $800 | $4,000 | $80,000 |
Medium Trucks for Last mile Deliveries
| Per Single Use: | Per Day: | Per Month: |
| $150 | $1,500 | $5,000 |
Fleet for Staff (Cars and Light Vehicles)
| Per Single Use: | Per Day: | Per Month: |
| $100 | $300 | $2000 |
By using these profiles, Sarah effectively controls fuel expenses, prevents unauthorized spending, and ensures that each vehicle type has the appropriate fuel card limits.
This structured approach helps her manage the fleet’s budget efficiently and reduces the risk of overspending on fuel.
Scalability for Future Growth
As the fleet expands, Sarah can easily add new cards to existing spending profiles (up to 500 per profile) or create new profiles with different limits. This flexibility ensures that the system can scale with the company’s growth.
Exception Management:
In emergencies or special cases, restrictions can be adjusted in real-time, allowing to prevent misuse while ensuring that drivers can refuel or perform necessary services.
Transaction Handling:
When a transaction attempts to exceed the set limits, it will be automatically declined.
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